Plant Administrator

Job Responsibilities

• Manages daily administrative operations of the office including establishing work priorities and assists in resolving problems related to the day-to-day operations of the business.
• Assists in development and coordination of the execution of program policy, procedures, and operations; monitors compliance.
• Enters reimbursable expenses into plant accounting software, performs plant accounting functions, compiles budgetary and accounting reports and assists in the preparation of monthly invoices.
• Processes payments to Vendors in a timely fashion and prints checks for payments to Vendors.
• Process expense reports in accordance with company policy for expense reports received daily from employees of the plant.
• Assist with the development and implementation of reporting procedures and oversees department record filing and archiving.
• Coordinates travel arrangements, special projects & functions, and/or related plant events.
• Coordinates, maintains, reviews, reconciles and processes information relating to the bi-weekly payroll.
• Maintain schedules for vacation, personal time and sick time for each employee.
• Provides administrative assistance and support to the Operations & Maintenance Management and Facility Management, including project planning, travel, projects and functions, and/or related plant events.
• Provides personnel with assistance on such things as scheduled reports, correspondence, and database management.
• Performs miscellaneous job-related functions as assigned.

Required Skills / Knowledge

• Accounting and business administration knowledge is required.
• Demonstrates knowledge of all facets of office administrative functions.
• Ability to gather data and prepare reports using plant software including Navision, Microsoft Office, and Mainsaver.
• Knowledge of Company accounting procedures involving accounts payable and accounts receivable, ability to prepare routine administrative paperwork.
• Knowledge of supplies and/or services ordering and basic inventory control.
• Demonstrates the ability to make competent decisions, proficient at typing, using a computer, capable of writing administrative procedures, work requests, and purchase orders.
• Demonstrate good verbal and written communication skills
• Ability to organize and prioritize work and to foster a cooperative environment
• Strong communication skills, including verbal and written, as well as the ability to interact professionally with executives, clients, management, peers and department personnel fostering a cooperative environment; excellent customer service skills.
• Ability to organize and prioritize work, manage multiple issues and clearly articulate principles, concerns and solutions for resolution of those issues.
• Proactively seek opportunities to assist team members with administrative and project work.
• Proficient in working with Microsoft office products (i.e., Word, Excel, Outlook).
• Maintain confidential information.
• Ability to work with minimal supervision

Experience

• Four to six years related experience and/or training; or a combination of experience and/or education.

Education Requirements

• High School education or equivalent required.
• Associates Degree (AA) or equivalent from a two-year college to technical school

Physical Requirements

• Ability to do walking, reaching, climbing, and stooping and lifting (up to 25 pounds).