HR Specialist Payroll

Job Responsibilities

• Independently research, document, and resolve new and legacy federal, state, provincial, and local tax notices, including managing correspondence from agencies and third-party vendors, and initiating payments as needed.
• Log incoming tax emails daily and track the lifecycle of each tax notice from receipt to final resolution to avoid P&I.
• Update and maintain tax account information and rates in ADP SmartCompliance.
• Work with various tax agencies and ADP to apply for new tax accounts and/or reactivate inactive accounts as needed.
• Update and maintain tax jurisdiction user login spreadsheet.
• Monitor and action ADP SmartCompliance tasks, run various tax filing reports, and pull invoices as needed.
• Resolve missing TPA’s, POA’s, Applied For ID’s, and account registrations to ensure ADP quarterly/annual tax filings process accurately and successfully.
• Actively participate in quarter-end and year-end tasks, including balancing, reconciliation, W-2 processing, W-2c’s, amendments, T-4’s, Workers’ Comp, multi-worksite reporting, BLS requests, audits, and special projects as assigned.

Required Skills / Knowledge

• Takes ownership, has a strong sense of responsibility, and holds oneself accountable for the work assigned, and performed. Follows through without being told and is committed to producing high-quality work.
• Well organized, detail oriented, possesses excellent time management skills, ability to prioritize workload to meet deadlines timely, and able to multi-task under pressure while maintaining attention to accuracy and detail.
• Ability to focus, deliver timely results while working independently and effectively both remotely and on occasion in the office if needed in a professional and organized manner.
• Must be reliable, dependable, have a strong work ethic, and can work both independently and as a team.
• Strong analytical and research skills with the ability to draw insights from data.
• Intermediate Excel skills including V-Lookup, Pivot Tables, and wide use of formulas.
• Safeguards and protects the confidential nature of employee information and documents, while always maintaining strict privacy.
• Excellent written and verbal communication skills.

Experience

• 3-5 years US multi-state payroll tax compliance, filing, and resolution preferably using ADP SmartCompliance a plus.
• Canadian payroll tax experience a plus.

Education Requirements

• APA Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) preferred.
• Intermediate Proficiency with MS Office Excel and MS Office software.

Physical Requirements

• Stationary Sitting: Long periods working at a desk.
• Fine Motor Skills/Manual Dexterity: Frequent typing, using a mouse, and operating office equipment.
• Visual Acuity: Ability to view computer monitors for long periods and read small print, with close-up vision (approx. 20 inches or less).
• Physical Strength: Occasional light lifting (files, laptops, small boxes) usually restricted to 10-20 lbs.

What We Offer

• Supportive company culture that values its employees
• Comprehensive Medical, Dental, Vision & 401 K Plan
• Paid Parental Leave, Time Off & Holidays
• Extra money in your paycheck - Employee Referral Bonus
• Personal Development & Career Succession Planning
• Company sponsored Perks & Discount programs